Trustee declaration form is one of the most important forms to upload when doing incorporated trustee, otherwise called NGO registration in Nigeria. In this guide, I will be teaching you how to fill the trustee declaration form on CAC the right way and also obtain high court stamp and signature.
What is the CAC Trustee Declaration Form?
The Trustee declaration form is simply a form is an official document required by the Corporate Affairs Commission (CAC) in the process of registering an NGO in Nigeria.
It is not just a blank form to fill, but an attestation that the trustees involved in the formation of the NGO are willing to act by taking responsibilities and incurring liabilities as trustees.
Furthermore, It is a way of declaring that the Trustees (mostly chairman and secretary) have given consent and approval to act as members of the board of trustees for the NGO.
Why the Trustee Declaration Form Requires a Court Stamp
The trustee declaration form alone is inlaid without a court signature and stamp.
- It validates the intention of the trustees to serve in the NGO
- There is an automatic creation of legal responsibilities for trustees
- It gives the trustees the power to enforce their rights
- Without the court signature, CAC will not approve the registration of the Incorporated Trustee
Requirements For Filling the CAC Trustee Declaration Form
As a consultant or CAC agent carrying out a registration of NGO in Nigeria, you must have the following information for the purpose of filing trustee declaration form
- Name of the NGO with its address of operation
- Personal Information of trustees, such as name, address
- Passport photographs of each member of the trustees
- Trustee Signatures
- Valid means of Identification
Guide to Fill the CAC Trustee Declaration Form Online
Follow the guide below to properly fill the trustee declaration form online
- Download the trustee declaration PDF form online
- Fill in the full names, occupation, DOB and address of each member of trustee on each separate page
- Attach a signature of each trustee
- Upload passport photograph of each trustee
- Fill in a statement declaring willingness to act as trustee
The trustee declaration statement goes like this;
I ________________________ Do solemnly and sincerely declare as follows:
a) That I am not an infant
b) That I am not a person of unsound mind
c) That I have not been convicted of any offense involving fraud or dishonesty within five years of my proposed appointment as a trustee.
d) That I am not an undischarged bankrupt.
e) That I make this declaration in good faith, believing same to be true in accordance with the Oaths Act, 1990.
Getting Court Stamp/Signature
Once you have filled the form and uploaded each trustee’s signature, passport photograph and other data, next is to get a court stamp and signature.
- Visit the court to get a stamp/signature from commissioner for oaths and notary public
- Get a court signature and stamp on the document
- Come back to the CAC portal and upload the stamped trustee declaration form together with newspaper publication and minutes of meeting
Contact Legacy Benjamin Consult on WhatsApp @ 08066108299 to process your trustee declaration form with court signature and stamp.
Cost To Get A Court Signature/Stamp
The cost to get a court signature and stamp on a trustee declaration form ranges from ₦2,000 to ₦10,000.
This fee is highly influenced by the number of trustees involved in the NGO registration.
Consultants doing the NGO registration often charge this fee inside the cost of NGO registration for their clients.
FAQs on Filing Trustee Declaration Form CAC
Q: Where can I get the CAC Trustee Declaration Form?
A: You can download it from the CAC portal or buy a more standard format of it from a consultant
Q: Must the high court stamp and sign the declaration form?
A: Yes. The form must be endorsed by a Commissioner for Oaths to validate its legality.
Q: Can I use an e-stamp or online stamp?
A: No. CAC accepts only physical court stamps.
Q: What happens if the stamp is not clear?
A: The application will get queried by CAC.
Q: How much does the court stamp cost?
A: It costs between ₦2,000 to ₦10,000 depending on the total number of trustees
Q: How long does it take the court to sign and stamp the trustee declaration form?
A: Usually between 2 and 4 working business days.
Q: Is Trustee passport photo and signature needed in the declaration form?
A: Yes.
Q: Does the court stamp have to be colored?
A: No. any colour is acceptable by CAC so far as it is clear and not fainted
Q: Can I edit the form after stamping?
A: No. Any corrections after stamping make the form invalid. If there’s an error, you will have to go through the process afresh.
Conclusion:
Trustee declaration form is one of the vital forms that all trustees must fill when registering a Non profit organization in Nigeria.
If you need further assistance with filing the trustee declaration form online for your CAC NGO registration, contact us.
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